Filling out a work book upon dismissal. An entry in the work book upon dismissal of an employee? Information about labor activity

A work book is a document containing records of a person's place of employment, position held and working period.

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The notice of dismissal is made on the last working day. The text is certified by the signature of an official - an employee of the personnel service or a manager and is sealed with the seal of the enterprise.

Normative base

The appointment of work book entries is a confirmation of the length of service for further employment and the presentation of personal data to the territorial body of the PFR when assigning a pension.

When filling out a work book, the responsible person is guided by regulatory documents:

• Labor Code of the Russian Federation, references to articles of which are included in the text upon dismissal.
• Instruction (Order of the Ministry of Labor of the Russian Federation No. 69 dated 10.10.2003).
• Rules of conduct (Decree of the Government of the Russian Federation No. 225 dated April 16, 2003), (hereinafter referred to as the Rules).

You can view the documents here:

Employment records are kept by the employer from the date of employment until the day of dismissal.

A record drawn up incorrectly at can deprive the dismissed employee of the opportunity to find a job.

The injured person has the right to challenge the record within three months with a claim for compensation for downtime and moral damage.

If a newly hired employee does not have a work book, the document is provided by the employer for a fee equal to the amount spent on its acquisition.

The enterprise of the first place of employment is responsible for filling out the title page of the document.

Filling out a work book upon dismissal (2015-2016)

The record of the dismissal of a person is carried out on the basis of an order of the T-8 form, issued at the enterprise and signed by the head.

The right to make an entry has a responsible person authorized on the basis of a job description or order.

There is a standard scheme for filling out a document when terminating a contract:

• Column 1 - chronological number.
• Column 2 - the day, month and year of the entry (may differ from the date of the order).
• Column 3 - text part with a link to the article of the Labor Code of the Russian Federation.
• Column 4 - the basis for dismissal - the order of the enterprise indicating the date and number.

Personnel employees use the 2019 sample of filling out a work book upon dismissal, drawn up in accordance with the Rules.

Order and rules

When filling out a work book, the following general rules are observed:

• The entry is made on the free line of the book.
• When filling out, dark ink is used.
• Each new entry is followed by a sequence number. The exception is cases of making recovery entries.
• When specifying document dates, Arabic numerals are used. Days and months have a two-digit format, years have a four-digit format.

An erroneous entry is subject to correction in the form of introducing a new text.

Sample entry and wording

When an employee is dismissed, an exact indication of the article of the Labor Code of the Russian Federation is required, on the basis of which the contract is terminated.

The text of the wording depends on the reason or grounds for dismissal.

An example of the most common text: “Fired of his own free will, paragraph 3 of the first part of Art. 77 of the Labor Code of the Russian Federation.

Example:

An example of a record upon dismissal of one's own free will

The correct indication of the article of the Labor Code of the Russian Federation when making an entry in the work book about dismissal is of great importance for the accompanying document flow.

Signatures

When filling out the book, signatures are put only after the final record of the employer, indicating the dismissal.

The list of persons who certify with signatures is specified in clause 35 of the Rules.

Signatures are put under the text, without skipping lines:

• personnel worker filling out the book and responsible for its maintenance or the head - the representative of the employer.
• The employee with whom the contract is terminated. The signatures of officials are deciphered with the indication of the surname and initials, for example, “Individual entrepreneur Nikitin A.A.”

How is the seal applied?

When entering data into the book on the employment of an employee, his movements, the records are not certified by signatures and seals.

Only the entry made by the employer upon dismissal of the employee is certified by the seal of the employer. The imprint is placed in a free space, partially overlapping the text part of the entry in the place where the positions of responsible persons are indicated. The text under the imprint should be easy to read.

The stamp data must correspond exactly to the employer.

If the company is reorganized, it will be necessary to make a record of the adjustments made to the company data before dismissal.

Approximate wording of the text: “LLC Romashka has been renamed LLC Tsvetochnik since October 15, 2019.”

An example of such an entry:

Sample entry in the work book during the reorganization of the enterprise

How to mark that the employee is familiar?

The procedure for familiarizing a person is as follows:

• Presentation of the order of the enterprise on hiring, moving, dismissal.
• Confirmation of familiarization with the signature entered in the order and personal card.
• Entering a signature in the work book on the last working day.

For review, under the data of the responsible person, an entry is made: “Employee Petrov K.M.: (signature)”.

It is not required to supplement the signature with the wording “acquainted”, but the introduction of auxiliary text is not a violation of the order of maintaining the document.

Making corrections

Erroneous entries identified after they have been made must be corrected.

The existence of corrections does not affect the validity of the work book.

If the employer makes a corrective correct entry upon dismissal, the seal is made again.

When is a record change required?

When filling out a work book, it may be necessary to make corrections in cases where:

• Wrong title page text. The entry is crossed out, the correct text is entered next to it and the reason for the changes indicated on the cover of the book.
• Wrong business name."The company name is incorrect. Correct name: Izmeritel LLC.
• Wrong wording of the text- human error.
• Inappropriate Article when it is changed in the order of contestation.

How to fix?

Only the text of incorrect content is subject to correction.

An incorrectly entered incorrect entry is not crossed out and remains in its original form. Below the responsible person indicates: "The entry for No. 15 is considered invalid."

Examples of correction entries:

Sample correction in the work book when entering the wrong name of the organization
An example of correcting a record when entering information incorrectly

If an incorrect text entry is made, the correction is made with an indication of the serial number.

Is it possible to do after dismissal?

Correcting an incorrect entry in a timely manner is a necessity that allows you to harmonize documents related to employment.

The right to make changes after dismissal have:

• The employer of the previous place of employment.
• A new enterprise based on a document submitted from a previous enterprise.

The organization provides an extract from the order, on the basis of which the correct entry is made.

Features of the cancellation of the record

The need to cancel the entry arises in connection with a change in working circumstances - for example, when the employee recalls within the prescribed period, made later than the registration of the work book.

Cancellation of the record can be when changing the date of dismissal.

When canceling the entry, the personnel officer indicates: “The entry for No. 16 was canceled on the basis of order No. 25 of 01/12/2016.”

FAQ

When filling out work books, situations may arise with registration that does not comply with the established Rules.

The employee may not be able to check the correct filling and availability of records upon dismissal if the book was received by mail.

What to do if a work book was issued without a corresponding entry?

If missing records are identified, the employee must contact the former place of employment.

If the person is not employed, the personnel body of the enterprise enters the text into the work book.

An intermediate text can be entered by the personnel officer of a new place of employment on the basis of an extract.

Who can cancel or change the entry if the organization is liquidated?

When reorganizing an enterprise that has made an incorrect entry in the work book, the correction is carried out by the successor organization or the new employer.

The incorrect entry of the liquidated individual entrepreneur is corrected by the next employer.

I noticed late that the record of dismissal was omitted. So what's now?

When an employee is dismissed, the text in the labor is sealed with signatures and an order.

If the entry is omitted, you must contact the former place of employment to enter a complete block indicating the name of the enterprise, data on hiring and dismissal.

The record of dismissal made in the work book indicates the basis for termination of the contract.

The final entry of the employer is confirmed by the signature of the responsible person or manager and the seal of the enterprise.

Attention!

• Due to frequent changes in legislation, information sometimes becomes outdated faster than we can update it on the site.
• All cases are very individual and depend on many factors. Basic information does not guarantee the solution of your specific problems.

You can use these materials at work. They will surely serve you well. However, reprinting materials from this book on other sites without the consent of the authors is prohibited. Please be understanding. On the Internet, you can leave links to the pages of this section.

Choose andsection you are interested in: Legal regulation of issues of maintenance, accounting, storage and issuance of work books and inserts in them A sample of filling out the title page of the work book on the "old" diploma in previous years A sample of filling in the title page of a work book on the basis of a “new” diploma in accordance with the latest legislative requirements (fragment) Chapter 4 4.1. Job records 4.2. Service Time Records (available in the reference database of ICS and in Rules for recording time of service

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• 4.3. Records on the assignment of a new rank / category, the establishment of a second profession (available in the reference database of the ICS and in the electronic library "Kadrovik's Package")
• Records of the assignment of a new category, category, etc.
• Records of establishing a second profession
• 4.4. Records of transfers to another job (available in the reference database of the ICS and in the electronic library "Kadrovik's Package")
• Rules for registration of records on the transfer of an employee to another job
• Records of permanent transfers
• "Transformation" of a temporary transfer into a permanent one. Entries in the work book
• 4.5. Records of renaming and reorganization of the employer - organization (available in the reference database of the ICS and in the electronic library "Kadrovik's Package")
• Rules for registration of records on renaming an organization
• Organization reorganization records
• 4.6. Position rename records (available in the reference database of the ICS and in the electronic library "Kadrovik's Package")
• Difficulties in renaming a position
• 4.7. Retirement records
• 4.8. Part-time job records (available in the reference database of the ICS and in the electronic library "Kadrovik's Package")
• Rules for registration of records of part-time work
• Internal combination
• External part-time
• Entering records of part-time work by different employers
• Entering records of a long-past part-time job
• Chapter 5 (available in the reference database of the ICS and in the electronic library "Kadrovik's Package")
• Chapter 6 (available in the reference database of the ICS and in the electronic library "Kadrovik's Package")
• Cases when an employee can be issued a duplicate work book
• Registration of a duplicate work book in case of loss of a work book by an employee
• Registration of a duplicate of the work book in case of invalidation of the record of dismissal or transfer to another job and in case the work book has become unusable
• Registration of duplicate work books in case of mass loss of work books by the employer
• Q&A on Chapter 6
• Chapter 7 (available in the reference database of the ICS and in the electronic library "Kadrovik's Package")
• 7.1. Changing information about the employee on the title page of the work book
• Rules for processing changes in information about the employee on the title page of the work book
• Last name change
• Changing Education
• 7.2. Correction of errors on the title page of the work book
• Correction on the title page of the work book of errors found immediately when filling out the title page
• Correction of "old" errors on the title page of the work book
• 7.3. Rules for correcting entries in the sections "Information about the work" and "Information about the award" of the work book
• Who makes the corrections?
• What are the corrections based on?
• The procedure for correcting entries in work books
• 7.4. Correction of errors in the headings (name of the employer) before the entries in the "Job Information" section of the work book
• Common headline mistakes
• Error - missing title and job entry made
• Title error
• The case when in the section "Information about work" they put the serial number of the entry, the date of the entry before the heading (name of the organization) and / or indicated the order in column 4 opposite the heading, and not opposite the admission record
• 7.5. Correction of errors made when indicating the position and structural unit in the employment records
• Rules for correcting mistakes made when indicating the position and structural unit in employment records
• 7.6. Correction of dismissal entries in the work book
• Correction of the grounds for dismissal
• Reinstatement of an employee at work
• 7.7. Correction of dates of employment (transfer, dismissal) in the work book
• Difficulties in correcting the dates of employment (transfer, dismissal) in the work book
• 7.8. Correction of the date and number of the order in column 4 of the sections of the work book
• Difficulties in correcting the date and number of the order in column 4 of the sections of the work book
• 7.9. Correction in the work book of entries made erroneously
• Difficulties in correcting entries in the work book that were made erroneously
• 7.10. Entering missed entries in the workbook
• Difficulties in making missed entries in the work book
• Chapter 8 (available in the reference database of the ICS and in the electronic library "Kadrovik's Package")
• Q&A on Chapter 8
• Chapter 9. Accounting, storage, issuance of work books (available in the reference database of the ICS and in the electronic library "Kadrovik's Package")
• Accounting and storage of work books
• Issuance of work books to employees

Any organization certainly needs to have work books for everyone who works in it on an ongoing basis and for more than five days. Personnel officers note here all the important information about the professional activities of its owner - this is the requirement of the Labor Code and the sample and rules for filling out a work book, we will analyze in today's article.

It is allowed to make marks on the pages of the book with a blue pen (purple as an option) or black, the use of various kinds of abbreviations is considered a mistake.

Title page information:

1. Name. It must be written in full form, as in the passport, without the use of abbreviated forms and initials. Data can be found in a passport, driving license, military ID and similar documents.
2. Date of Birth. Arabic numerals are used to write it. When specifying the day and month, two ordinal numbers are used, and the year is written as four ordinal.
3. Education. This line contains the level of education available, which can be secondary vocational, higher or other. Here you can enter information about education that is not completed at the moment. The data necessary for the correct completion of this paragraph should be taken from the documents provided by the employee.
4. Speciality. Here the main working specialty of the owner of the book, received by him in an educational institution, fits in. This information is also specified according to the documents on education provided.
5. Date of completion. As a rule, an important date is fixed here - the day the first entry in the book was made. A characteristic feature of indicating the date in this line is that the month can be written in words, and this will not be considered an error.
6. Signature of the owner of the book. Everything is clear here, the job seeker himself signs.
7. The signature of the employee who deals with all issues related to the execution of such documents. There are options here. Ideally, the personnel department should be in charge of such things, respectively, the signatures in the books are made by his boss. However, not every company has its own personnel department, so often such responsibility is assigned to an accountant, or even to a manager.
8. Seal. It confirms everything that was stated earlier. This may be the official seal of the company or its personnel department, if any.

Entering data about the main work

1. Company name. It is written in the third column of the table, first in full, without abbreviations such as OOO, ZAO, etc., and then the abbreviated form of the name is additionally signed in brackets.
2. Record number. The serial number of absolutely any job record is entered in the required column of the table, i.e., for example, at the first employment it will be the number “1”, when transferring it will be “2”, and so on. It is noteworthy that this figure is placed on the line following the name of the company, and the name itself forms a kind of "cap" over all subsequent marks.
3. Date of. The date of official registration for work is entered in the columns of the table specially designed for this purpose in Arabic numerals. As for the line, the information is located on the same line as the serial number of this entry.
4. Job application record. It is written in the third column and begins on the same line that contains the date of the device for work. The name of the division of the company where the employee is accepted, and his position are indicated.
5. Indication of the document that became the basis for the employment of the owner of the book. Usually they get an order to hire a new employee. This information is entered in the last column on the same line as the previous entry.

Entering information about part-time work

Sometimes it happens that an employee performs certain duties, combining them with his main job. Information about such a labor initiative is recorded only at the request of the employee himself. If he has a desire and he asked to make a mark in the book, then the procedure for entering data will be similar to that described earlier, only the name of the organization does not need to be written a second time.

Transfer to another unit or change of position

It happens that an employee is transferred for further work to another department or changes position. Naturally, such changes in his career path must be fixed in the labor.

1. Record number. A new milestone in labor is marked, of course, with a new number in a row.
2. Date of. The date of the official translation is written in Arabic numerals.
3. A record of a transfer or a new position. In the third column, the name of the unit where the owner of the labor is transferred and his new position are written.
4. Basis for translation. The last column of the table contains the data of the transfer order.

Entering information about the dismissal

The dismissal of an employee is a reason for another entry into the labor force, and it must be done on time, since on the final working day it must be returned to the owner. Delay in such a matter may threaten with a fine and compensation for an employee who has stopped working in this organization.

1. Serial number. Dismissal is another entry, and it must have its number in the column intended for this.
2. Date of. The date of the final working day is indicated here - it is she who is considered the date of the final dismissal. Naturally, the numbers must be Arabic.
3. Causes. In the third column, where the position and place of work are recorded, you need to make a note about the reason for dismissal, not forgetting to refer to the required article of the Labor Code. For example, if the dismissal was preceded by the immediate desire of the employee, one must refer to Article 77, paragraph 3.
4. Base. The last column contains the data of that document (usually an order for dismissal), on the basis of which the dismissal occurred.
5. Seal. After completing all the records, you need to seal them, as well as the signature of the head of the company or other authorized person. The resigned employee also signs, and the dismissal can be considered completed.

Making corrections

Sometimes errors occur when writing down various information in the worksheet, for example, instead of "senior engineer" it is simply written "engineer". The error, of course, needs to be corrected, we have already written a more detailed article about. It is forbidden to cross out and gloss over anything, and there is only one way to correct it - to invalidate the erroneously indicated data:

1. Number . The number of the next record is put down.
2. Date of. The date from which the erroneous entry will be considered invalid is recorded.
3. In the third column, the following text is written "Entry under No. _ is invalid."
4. A new record is made with up-to-date and correct information, for which its serial number and date are also affixed.

When hiring a new employee, the employer must fill out the employee's work book. And you need to know how to do it right. According to the letter of Rostrud dated 08/09/2015, clarifications were made, according to which the employer now may not enter the name of the organization, but put a stamp instead. The simplification is not so serious, but it is still necessary to know about it. In the article we will give you a sample of filling out a work book when applying for a job.

It is accompanied by the transfer by the employee of the necessary, one of which is a work book. If a citizen is employed for the first time, then the company must provide him with a work book, where the first entry must be made, and if this document has already been filled out earlier, then the entry is made in chronological order.

To do this, the full and short (if any) name of the organization is entered in column 3 (according to the instructions approved by the Ministry of Labor of the Russian Federation of October 10, 2003 No. 69, clause 3.1). At the same time, according to this instruction, the entry can be made with a rollerball pen (ballpoint), gel or fountain ink of purple, blue, and also black. Nothing was said about the stamp in this instruction, the explanation of Rostrud was made in a letter dated 08/09/2015.

How to fill out a work book when hiring a new employee

The use of an organization's stamp when making an entry in an employee's work book is not a violation, such an opinion was voiced by Rostrud. The stamp is equivalent to the usual record. To avoid questions, the color of the ink when setting the stamp must be selected from the allowed ones, i.e. black, blue or purple, it must also contain the full name of the organization and an abbreviated one, if any.

This information will be enough to fill in the labor, you should not overload it with other information - add the TIN, phone number or address of the organization. However, it will not be a violation to enter additional information if it is correct.

If the stamp contains only the abbreviated name of the organization, is turned upside down or badly printed, then it is safest to invalidate it, for which make an appropriate entry, as in the example below. Such corrections can be made, because both the record number and the date are missing before the stamp, and such a record is not numbered.

You can write it in the following form: “The stamp with the name of the organization is invalid” or as on the attached sample. After that, below, in column No. 3, the full name of the company (and abbreviated if available) is entered or a stamp is placed without errors. Next, a record is made about the employment of a new employee: the serial number of the record, the date of employment, details, and information about admission are put - as in the example below.