Wishes in a business letter. How to write a letter to a friend, girlfriend in English: a sample of a finished letter

Communication is one of the basic human needs, along with sleep and food. At modern people There are several affordable and effective ways to chat with friends and family, colleagues and business partners. These include face-to-face communication, cellular communication and the Internet.

The last two methods appeared relatively recently. For a long time Communication at a distance was possible only with the help of messages. They were handwritten and mailed. This one has survived to this day. However, handwritten letters have been replaced by emails.

Let's give a definition

The word "letter" has several meanings.

Firstly, it is a system of written signs, which is necessary for fixing oral speech.

Example: Scientists have deciphered an ancient letter

Secondly, this appearance informational text printed on paper.

Example: The students asked their teacher how to finish the letter in accordance with the norms accepted in Russian.

Thirdly, a handwritten or electronic text that contains information intended for the addressee.

Example: A letter from home with important news from my father was received a week after it was sent.

And how to start it? All people ask themselves these questions, regardless of what kind of message they compose: electronic or handwritten. In this article, we are going to answer the first of them.

Types of letters

Before talking about how best to finish a letter, it is worth understanding its types. The general tone and expressions used depend on this. So messages can be:

• business;
• personal;
• congratulatory.

It is customary to call this type of documentation, which serves as a means of exchanging information between different organizations and institutions. It can also be called "official correspondence". Some types of letters that fall into this category require a response (for example, petitions, appeals, requests), others do not (for example, warnings, reminders, statements).

A letter written by one individual and addressed to another is called a personal letter.

Letters that are intended to congratulate an unofficial person, organization or institution on some joyful event or achievement are called congratulatory letters.

Below we will figure out how to properly finish a letter, depending on its type and purpose.

General structure

Regardless of the type, all letters have approximately the same structure. It is worth noting that the first two points are typical only for official correspondence.

1. Sender's address.
2. Date of.
3. Greetings.
4. Text containing basic information.
5. Final phrases.
6. P.S.

Business correspondence

The writing of this type of correspondence should be treated with special attention, since the spelling, punctuation or allowed by the sender can adversely affect the image of the company or institution that he represents. When compiling sentences, preference should be given to simple sentences and avoid a large number of complicating structures. The general tone should be respectful. The main thing is that the essence of the letter should be revealed at its end, since people pay more attention to this particular piece of text.

How to end a letter that has the status of an official? The most successful closing phrases are:

• I look forward to further fruitful cooperation.
• I look forward to continued cooperation.
• Thank you for your attention.
• Sincerely, Ivanov Ivan Ivanovich.
• With respect, Ivanov Ivan Ivanovich.

How to end a letter to a private person beautifully

This type of correspondence does not require increased attention from the compiler. However, in the process of writing, a person should still not forget about literacy. In this regard, it is much easier to write emails, since the errors found are easy to correct. In the case of handwritten text, you will have to rewrite the finished text.

Before starting the process, you need to decide on the main content and the reaction of the recipient. If it is important for the sender to receive an answer as soon as possible, then in the final part it is better to make appropriate notes. The ending should be a logical conclusion to everything written above, otherwise you can put the recipient in an awkward position and make him think about what the sender wanted to say.

The most common phrases used at the end of a letter are:

• Your friend Peter.
• See you!
• Waiting for an answer.
• Kisses, Maria.
• Come as soon as possible.
• All the best, your friend Peter.

The sender can come up with the end of the letter on their own. In this case, it will have a unique character and will definitely please the recipient.

When answering the question of how you can finish a letter of congratulations, you need to pay attention to its appearance. If the sender and recipient are officials, then the final phrases should be neutral. In other cases, certain liberties are allowed.

Summing up

Question: "How to finish the letter?" - quite logical. Communication by phone and social networks is based on laws that are different from those adopted during correspondence. However, every person at least once in his life has to act as a drafter of a letter. Therefore, it is necessary to have a general understanding of the canons and rules existing in this area. Otherwise, the first experience may be the last. But writing a letter, sending it and waiting for a response from the sender is an exciting process.

Time passes, everything changes, technological progress goes by leaps and bounds, but one thing still remains unchanged. Like our distant ancestors, we need a constant exchange of information. And although now we can easily call the desired interlocutor, but sometimes this is not possible, and then we have to write letters. And in order to leave the most favorable impression on the addressee, it is very important to correctly compose your written message and finish it correctly, which not everyone can do. So now we will try to figure out how to finish letters to your friends, relatives or business partners.

The principle of writing letters to well-known people

Before you begin to deal with the ending of the message, it is important to write the letter itself correctly, following a very simple rules. When sending a message to friends, relatives and friends, in fact, you don’t even have to really think about what a sample letter written by you should be. Here it will be enough to simply conditionally divide the message into three parts.

In turn, the message to a business partner is written in a completely different way. First of all, the style of the message should be strictly formal, it should not contain a single mistake, and the sample letter should be taken from official source. However, despite the fact that there are different types of business correspondence and many features of each of them, you can compose rough plan any business message.

1. The heading of an official message containing the name of the recipient company, indicating the last name, first name, patronymic and position of the recipient person, under which the date of the letter and its registration number are indicated.
2. The title of the letter and its main text, concise, but containing all the necessary information.
3. The end of the message, which has a number of its own nuances, so how to end a business letter , we will talk later, and at the very end, the date the message was sent and the signature of the sender - his last name, first name, patronymic and position.

Ending a letter to friends or relatives

Now it's time to dwell in more detail on how exactly you need to finish the message to a well-known or dear person in order to leave the most favorable impression and make the interlocutor want to write a response as soon as possible.

First of all, before finishing a letter to a friend, relative or close person you should read your message carefully. After reading the message, you will probably want to add something else, correct or supplement it in order to make the text as complete and understandable as possible. After that, it is recommended to re-read the letter again, after which it remains only to add a kind of "epilogue" at the end, clarifying the main idea of ​​​​your message in it, and warmly say goodbye to your interlocutor.

End of official letter

In business correspondence, the ending of the message plays perhaps the most important role. That is why, when compiling it, special attention should be paid to how to finish a business letter in order to observe etiquette and good manners. And first of all, before writing the final part of the message, you need to re-read the letter again, correct all the errors in it and format it correctly so that the text is well readable, and important points are immediately noticeable thanks to the bold type.

After such preparation, you can proceed, in fact, to the end of the letter. If it consists of several sheets, at the end it is important to make a summary of the message, consisting of a couple of paragraphs, in which it will be necessary to reflect the most important points of the message, so that it is easier for the recipient to compose his answer. If the letter is small, then there is no need for a summary, so at the end it will be enough just to say goodbye, respectfully addressing the interlocutor, and sign.

Friendly or business correspondence with a foreigner

Our century is considered a time that erases boundaries. And this is no accident, because in the world of telecommunication technologies we can communicate not only with our compatriots, but also with foreigners. However, having decided to start correspondence with a person from another country, it is important, firstly, to communicate freely in his native language, secondly, to be at least a little familiar with the mentality of a foreigner, and thirdly, to know how to finish letters so that the interlocutor it was a pleasure to read them. But no matter what country the recipient of the letter is from, no matter what the correspondence is - business or friendly, it is very important to be mutually polite in it, be sure to greet the interlocutor and politely say goodbye to him.

Final lines of the message

Approaching the end of your message, it is very important to know how to end your letters with a final phrase that should convey all your respect and sympathy for the interlocutor.

So, the final line of a letter to a friend, loved one or relative might sound like this:

• With love, (your name).
• Great mood!
• See you.
• Waiting for an answer.
• Give my regards to all.
• See you soon.

But an official message should be written with respect at the end of the letter to its recipient and without any familiarity. So, finishing writing a business message, in the final you need to write:

• Looking forward to fruitful cooperation.
• Sincerely (your full name and position in the company).
• With respect (your full name and position in the company).
• Thanks for taking our offer.
• Please respond as quickly as possible.
• If you are interested in additional information please contact us.

English culture is inconceivable without the art of correspondence. For centuries, English ladies and gentlemen have exchanged exquisite messages, written in accordance with strict etiquette - it determined what to write, when and why, in what terms, at what time of the day, and on what paper. Letters played - and still play - the most important role in people's lives: they make you laugh, surprise, intrigue, fall in love, offend to death and fill you with happiness.

7 main types of informal letters

In a personal letter, you can

1. Handling: by name, surname or using the words “ Sir/madam”:

2. Opening offer. Here you explain the purpose of your letter. This may be a complaint, consent or refusal to accept an invitation, a response to a received letter.

3. Body of the letter: one or two paragraphs, revealing the topic.

4. Final paragraph in one or two sentences. Summarize what you have written and express your readiness to continue the correspondence. You can also thank the recipient in advance for a favor or prompt response.

5. Final wording:

6. Date and signature(not necessary).

What to look out for

• Informal writing allows you to use expressions from different styles, both business and informal, depending on the situation. You can even use colloquial style, slang, abbreviations and abbreviations. Just do not overdo it with vernacular so that your letter does not look cheeky, impolite. Some expressions in colloquial speech sound acceptable, but are inappropriate in a letter, even if the letter is informal.
• Idioms and colloquial expressions enrich the language of your writing - feel free to use them.
• Follow the structure of the letter, do not overload sentences with complex constructions and develop the idea consistently.
• It is customary to leave a blank line between paragraphs for visual convenience. For the same reason, it is advised to start each paragraph with a small indent at the beginning of the first line if you are writing by hand.
• Use the time when you want to express your expectations (“ I am looking forward to hearing from you…” - “Looking forward to your answer ...”) or about the purpose of your letter (“ I am writing to you on behalf of/with regard to…”-“ I am writing to you at the request / occasion ...”). Use or when reporting news or describing recent events.
• try break the body of the letter into at least two or three paragraphs instead of trying to fit everything you want to say into one big paragraph. Information is perceived much better, being divided into logical parts.
• End the letter with a question to the addressee to initiate the continuation of the correspondence. So you show that you are interested in communication and are waiting for his answer - and this will be a logical conclusion to the letter.

1. Letter of invitation

There are unofficial, semi-official and. Such a letter should contain additional information about the event (address, date and time, dress code of the event) and, if necessary, clear instructions on how to get to the venue.

Opening phrase:

Closing phrase:

We would be grateful if you could…	We will be grateful if you can...
Please indicate whether you would be able to attend…	Please let me know if you can attend...
I hope you can make it…	Hope to see you...
Hope you can come.	Hope you can come.
Looking forward to seeing you at…	Looking forward to our meeting…
Please let me know if you can come.	Please let me know if you can come.

2. Letter of acceptance of the invitation

There are informal, semi-official and business. Contains a clear and unequivocal consent to attend the event.

Opening phrase:

Closing phrase:

We await the event with great anticipation.	We are looking forward to this event.
I will be looking forward to the party. See you then.	I'm looking forward to the party. See you.
We are really looking forward to your party.	We look forward to receiving you*.

*Stylistically, in this case the definition of “reception” rather than “party” is more suitable for translating the word party, since the construction of the phrase is rather formal and it is most likely an official and semi-official reception.

3. Letter rejecting an invitation

There are informal, semi-official and business. Expresses refusal to accept an invitation.

Opening phrase:

Closing phrase:

I am sorry to miss the opportunity of greeting you in person.	I'm sorry I miss the opportunity to congratulate you in person.
Thank you again for the invitation.	Thanks again for the invitation.
I hope we will have another opportunity to meet/celebrate…	I hope we get another chance to meet/celebrate.
I am really sorry I will have to miss it.	I'm really sorry that I won't be able to attend.
I'm sure we can get together some other time.	I'm sure we can meet another time.

4. Letter of apology

It also happens business and informal. The letter should contain an apology and explain why anyone was inconvenienced or why duties or promises could not be fulfilled.

Opening phrase:

Closing phrase:

Once again, my sincerest apologies for…	Once again, I would like to offer you my sincere apologies for...
I hope you understand.	I hope you understand me.
I hope my apologies will be accepted…	I hope my apologies will be accepted...
I know there is no excuse good enough for… and I just hope you can forgive and understand me.	I know that all my apologies are not enough for... and I only hope that you can forgive and understand me.

5. Letter with a response to an advertising offer

There are business and semi-formal.

Usually contains a request for additional information or a request to clarify and supplement the information received earlier.

Opening phrase:

Closing phrase:

​

"Yes" and "no" personal letter

These rules must be followed:

• No matter how informal your letter is, always be polite.
• State the purpose of the letter from the very beginning.
• Use adverbs and conjunctions to link your thoughts in a logical chain: then(then), later(Later), but(But), at the same time(in the same time), finally(finally).
• Start a new thought on a new line: text that is not divided into paragraphs is difficult to perceive.
• Be restrained in expressing emotions, especially in semi-formal letters (complaint, congratulations, invitations, etc.).

And this is to be avoided:

• Do not overuse exclamation marks, even if you are writing to a friend or close relative.
• Don't forget about introductory and closing phrases - if the letter has a clearly defined logical structure, it is easier to read and understand.
• Do not jump from thought to thought, do not write haphazardly. Thoughts should be arranged in a logical sequence.
• Do not use long with numerous minor members And . The purpose of the letter - informal as well - is to convey your thoughts to the addressee the first time, and not force him to re-read every sentence in order to understand the meaning of the message.

Now that you have become familiar with the basic rules for writing informal letters, we offer you quite interesting example informal letter to English language. Such letters have become a real flash mob of the English-speaking Internet: they are written by actors, singers, famous bloggers. Write yourself such a letter and you: this is a great way to turn to your inner self (albeit a sixteen-year-old) and take stock of a certain period of your life:

Letter to My 16-Year-Old-Self I know it is hard for you to believe that you could ever receive a letter from the future, but this has become a reality; though your calendar shows that it’s 1996, for me it is already 2013. It is almost dawn, and in a couple of hours I will have to get up (if I even go to bed) and go to work. But don't worry, work is interesting, and I am fully satisfied with it. Why am I saying “don’t worry?” Well, because I am you; I am a 33-year-old Steve writing a letter to myself, when I was just 16.	Letter 16 year old self Dear Steve! I know it's hard for you to believe that you are holding a letter from the future in your hands, but this is reality: although 1996 is on your calendar, 2013 has already arrived for me. It's almost dawn, and in a couple of hours I have to get up (if I lie down at all) and go to work. But do not worry, my work is interesting, and I am completely satisfied with it. Why do I say don't worry? Yes, because I am you; I am 33 year old Steve writing a letter to his 16 year old self.
I've got so many things to tell you, and so many details of my life, both happy and sad. But I think I would have to write a book to describe it all; so I will just focus on what is important for you in those difficult times you will have in 1996.	There are so many things I want to tell you, so many stories from my life, both happy and sad ... But I think I would have to publish a book to describe them all, so I will only focus on what is important to you in 1996 , in not the easiest times for you.
You don't need to be that devastated by what Sally did to you. I know it hurts, it is unfair, and nothing seems to be the same anymore, but just try not to do anything stupid only to decrease pain, because you will only hurt some nice people for no reason. Anyways, your grief will vanish without a trace in a month or so. Here is one little tip for you: on September 16, at 2pm, go to a bus station near your school. Just ask a girl standing there with Whitman's Leaves of Grass in her hands something about poetry. This simple act of curiosity will change your entire life, I promise.	Don't kill yourself like that because of what Sally did. I know it hurts you, you were treated unfairly, and it seems to you that things will never be the same as before. Just try not to do anything stupid just to numb the pain, because that way you will harm for no reason. good people. And your grief will pass without a trace somewhere in a month. Here's a little tip for you: on September 16 at 2:00 pm, go to the bus stop near the school. Ask the girl standing there with a volume of Whitman's Leaves of Grass something about poetry. This simple display of curiosity will change your whole life, I promise.
Listen to yourself, to your own wishes and beliefs. I know it sounds unoriginal, but it works. Now you feel oppressed by the expectations of your parents, relatives, friends, and society. It may be hard to step over your parents' wishes on your account. But it is just how everything goes: it's you or everybody else. You have only two options: either spend your entire life doing not exactly what you wanted and trying to please people around you; or you can do something for yourself, live a happier life, and make others adapt to your decisions. By the way, don't worry: you will make the right decision. Thank you for that.	Listen to yourself, your desires and beliefs. I know it sounds trite, but it will work. Now you are under pressure from the expectations of your parents, relatives, friends and society. It can be difficult for you to overstep the wishes of your parents for your own sake. But such is life: either you or the rest. You have only two options: either spend the rest of your life doing something you don't want to do and trying to please others, or do something for yourself, live happily and leave others the right to adapt to your decisions. By the way, don't worry, you will right choice. Thank you for this.
And, in a nutshell, just a couple more tips. Don't start smoking cigarettes. I know (believe me) you think that smoking cigarettes looks cool and rebellious, but the truth is that tobacco will turn you into a walking ruin even before you reach 30. Don’t drive so fast on May 11, 2003; learning how to walk and using help when going to bathrooms is reasonable only in childhood, but not when you are 23. Boldly accept that weird job offer in 2006 despite all your doubts; it will help you keep afloat when everyone around you will be losing their jobs two years later. Finally—just stay as positive and open-hearted as you've always been. In any complicated situation remember that in the end it will all be for the better.	And just a couple more tips. Don't start smoking. I know (trust me) you think it looks cool and rebellious, but tobacco will turn you into a walking wreck by 30. Don't drive so fast May 11, 2003 as a child, but not when you are 23. Feel free to accept that strange job offer in 2006, rejecting all doubts; it will help you stay afloat when everyone around you loses their jobs two years from now. Finally, just stay as positive and open as you have always been. In any difficult situation, remember that, in the end, everything is for the best.
Your life will be just great, believe me!

A businessman must convince a partner that cooperation will bring refutable benefits to both. It should also be explained under what circumstances he will receive it.

When compiling a commercial offer (CP), one should take into account the status of the enterprise and listen to the recommendations of experienced marketers.

Of course, promoted companies with well-known brands (Mercedes, Gazprom, Coca-Cola, etc.) do not need to make efforts and excel in every possible way to convince a representative of a particular company to cooperate with them. In this case, it is enough to issue a letter with summary the benefits of your product or service.

For other businessmen, it is very important to observe some subtleties in order for this proposal to have the desired effect.

Important components included in the commercial offer

When drawing up a document on cooperation, it is necessary to adhere to standard requirements.

• Use letterhead.
• Compose a competent appeal to the representative of the company.
• Select original title.
• Briefly state the essence of the proposal.
• Encourage your counterparty to take action.
• Provide current contacts.
• Show courtesy in the form of advance thanks.

Use of forms

KP can be drawn up on a regular sheet of paper, this is quite acceptable. However, the use of letterhead with the company logo will become a kind of advertising element of your company and will eloquently complement the content of the letter.

Welcome text

An important part is the appeal to a potential client. Its compilation must be taken seriously and understand who and how to contact. For example, by name and patronymic it is permissible to address in such cases:

• when the offer is sent after a preliminary telephone conversation with a potential partner;
• The CP is addressed to the target consumer, to whom it is possible to apply individual approach.

original title

The title is required as an advertising effect, it should contain the main concept of the CP. When applying to a government agency, a creative headline is optional. You can also refuse it if the company is already sufficiently advertised.

If the proposal comes from a budgetary organization, the proposal is formulated according to the established model, in which creativity is not required. Such a letter is of a standard nature and does not require initiative from its originator, its form remains within the accepted rules.

The essence of the proposal should be stated meaningfully, but concisely: a short story about the company, the offered goods, services, work or mutually beneficial cooperation.

Main body of the document

How to motivate a customer to take action

To force to agree to cooperate, one should not use pressure. Such an approach will only alienate the recipient of the letter, and hope for cooperation will be lost forever. It is much more effective to make a tempting offer by providing some kind of encouragement or reward. For example, a discount for a timely response.

Contact details

You should write not only a phone number, but also an email address so that the client has the physical opportunity to respond to a proposal for cooperation.

Thank the recipient of the email in advance for taking the time to read it. Although, if we are talking about a personal business proposal, gratitude is usually accepted by default.

Learn from mistakes

To make the perfect commercial offer, you should always listen to the advice of professionals. But there is another old proven method - to learn from the mistakes of others. In practice, there are various errors, we list some of them.

Complicated syntactic forms

To formulate a CP, it is not necessary to build phrases that are too correct, with a complete meaning. Short sentences with unsaid thoughts, interjections have a more effective effect on a person. The presentation should have a living language, not dry conclusions.

Too short

The opinion that an extremely short text limited to one page is needed can be called a stereotype. And this is far from what can give the desired result. The best thing to do when writing a letter with a commercial proposal is to forget about the recommendations in terms of length, especially when there is something interesting to talk about. You can find many samples of such letters and see how meaningful and able to hook them.

duplication

Usually the same mistakes are repeated when they talk about a similar product or service in exactly the same phrases as a competitor does. It is necessary not only to describe and praise your product, but to prove that it is in this company that it is the best and indispensable. Here it is appropriate to be eloquent in order to draw attention to the exclusivity of the product. What follows is the disclosure of the essence - why it will be more profitable to cooperate with this company.

Enumeration of merits

A simple story about the merits of the company's products will not lead to anything. Any praise requires proof: why this particular product is the best and most profitable. For this, reviews of those who used this service or product are perfectly used, and this should be either widely famous people(stars of cinema, sports, stage), or famous representatives companies with a positive image.

No less effective interesting story that happened to a customer who became a user of a particular product or service. At the end of the story, be sure to talk about the results of its use, preferably in numbers. If cooperation is meant, then indicate how much profit the partner received.

Everyone is the same

The biggest mistake can be the wrong approach to sending the same offer to several customers without focusing on individuality. Such a proposal loses weight and, as a rule, remains unrealized. A client who can become a potential partner should feel that this offer is addressed to him, this will flatter him to some extent and make him respond.

Photo gallery: examples of successful commercial offers

When compiling a commercial offer letter, a foreign client should follow a standard structure and form. The CP should begin with an appeal, a catchy, captivating title. This is followed by a clear statement of the essence of the proposal, its benefits and ends with conclusions and contact details. If there is no English-speaking manager on staff, such services can be provided by a translator or copywriter with knowledge of English.

Sample commercial proposal in English

The need for a cover letter

The cover letter contains the principles of cooperation in a concise manner. Escort is used to reduce the volume of the main sentence.

Escort is compiled at the request of the sender, however, there must be a clear structure and compliance with the requirements of the basics of office work.

First of all, you need to address the addressee and greet him. If it is sent after a previous phone call, it is advisable to apply with the name and patronymic.

Case example

“Hello, dear Stepan Vasilyevich!”

or “Good afternoon, welcome to the company…”

"Domosed LLC makes you an offer of the widest range of kitchen accessories at the manufacturer's price."

Report attached documents:

"We invite you to familiarize yourself with the advantageous offer of discounts."

Encourage a decision:

“Would you like to cooperate with us? Contact the address ... ".

Escort Sample

Hello, dear Maria Semyonovna!

My name is Dmitry Pavlovich. I am the chief manager of the supply and sales department of Mobile LLC, we spoke with you by phone on Wednesday at 11.40. At your request, we send information about the payment system.

The company "Mobile" has a wide range of vehicles for various purposes (cars, passengers, trucks) and a flexible payment system at affordable prices:

1. Cash and non-cash types of payment.
2. For payment within 12 months with a down payment of 10% of the cost.

Our offer is complemented by an invitation to an exhibition and sale of our products, where discounts that are beneficial to you are offered. The event starts at 12.00 12.08.2016. Our address: Moscow, st. Timiryazev, 45.

For all questions, please call: (325) 503–23–45.

Sincerely, Chief Manager of the Supply and Sales Department of Mobile LLC.

Sending an offer

The commercial offer can be delivered in person or by regular mail. However, these traditional forms of communication are considered somewhat obsolete. The most modern and efficient way of sending is, of course, e-mail.

For all its popularity, not everyone knows about the intricacies of the process of sending an email. Firstly, it is important to use the PDF format, it is more versatile and well adapted for different versions. Secondly, it must be taken into account that such an offer is sent exclusively from the person with whom preliminary agreements were made.

Equally important is the subject of the letter, in no case should you send “without a subject”. It should sound something like this: "Proposal for cooperation in the supply of sporting goods."

So, you need to follow the following sequence:

1. fill in the email address;
2. attach the main document in PDF format;
3. formulate the subject of the letter;
4. write a short accompanying text in the body of the letter.

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Etiquette formulas are required in the design of a business letter. They are determined by the genre of the message (letters of invitation, letters of congratulations, letters of condolence) and are largely conditional, ritual in nature. More A.S. Pushkin noted in Journey from Moscow to St. Petersburg: “Every day we sign our most humble servants, and it seems that none of this has yet concluded that we should ask for valets.”

Business letters of invitation and congratulations include many etiquette phrases. Instead of an etiquette frame (words of greeting and farewell), business letters use the following appeals: Dear Nikolai Ivanovich! Dear sir Bobylev! IN At the end of the letter, before the signature, the final courtesy formula is placed: Yours sincerely!;Sincerely;With sincere respect!;WITH Best wishes! ;Thanks in advance for your reply…;We hope that our request will not be difficult for you.…;We look forward to a successful continuation of cooperation…;We look forward to your interest in expanding connections…etc.

These closing remarks of courtesy are followed by self-name official signing the document, and his signature. Self-naming includes an indication of the position held and the name of the organization, if the letter is not sent on the letterhead of the institution, otherwise - only the position:

If a letter is sent on behalf of the Academic Council of a scientific institution, the self-name is an indication of the role that this or that person performs in this body:

Etiquette rituals expressed by performative verbs are included, as a rule, in set expressions, like the rest of the speech etiquette formulas: With pleasure) invite You to take part in…; Thank you You for participation...; Sincerely Thank you You for…; Cordially Thank you You for …; I beg You will be directed to our address ...; I assure You that we will make every effort ...; wish Good luck to you and we look forward to future mutually beneficial cooperation...; With thanks confirm receiving from you...;

Etiquette rituals used in business letters include

– different kinds praise : You showed heartfelt attention to orphans and children left without parental care...(direct praise); Considering your great contribution to the development of technological progress in industry ...(indirect praise); Since your firm is a leading supplier of computer equipment…(indirect praise)

expression of hope, confidence, gratitude at the end of the letter : I express hope for…;I hope for further good and mutually beneficial relations…; We hope for a speedy decision ... We hope that the result of the negotiations will be a long-term and fruitful cooperation between our enterprises…; We look forward to further fruitful cooperation…; We wish you success and look forward to future mutually beneficial cooperation…;We hope that our request will be considered as soon as possible.…;We hope for a speedy answer (solution of our issue) ...;We were glad to receive your letter.…;Thank you very much for the fax dated 04.06.2010…; We acknowledge with gratitude the receipt of your letter…;Thank you behind…;

expression of congratulations, apologies, wishes: Congratulations …; We wish you success in…;We apologize for… about…and so on.

Polite form addressee naming in business correspondence involves the use of the pronouns "You", "Your" with a capital letter: According to your request we send To you latest catalogs of our products; At the end of this month, we will be happy to use your services.

It is impossible not to take into account the effectiveness of etiquette formulas, the arsenal of which in Russian speech etiquette is very large. The success of the case largely depends on the tone of the letter.

The universal principle of using etiquette means is the principle of politeness, which is expressed in the recommendations given to readers in one old Russian letter book and which have not lost their relevance to this day: “The first duty of the writer is to remember his own position, to know the position of the person to whom we are writing, and to imagine the latter is as clear as if we were standing in front of him and talking. This is especially important today, when official correspondence is becoming more personal and dynamic. Today, the genre of business writing requires from the compiler not only the standardization of language means, but also the manifestation of their own individuality.

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Who writes to whom

A letter of offer for cooperation is drawn up by an authorized employee who is engaged in business development or a similar direction. The text of such a letter must be agreed with the head of the organization. Such proposals can be made by the head of the company himself.

General rules

The letter is written in the name of the director of the company with which cooperation is planned in the future. Also, the addressee can be the deputy director or any person who deals with similar issues and has the authority to make decisions on possible cooperation. But all business proposals for cooperation are ultimately considered by the management of the organization.

General rules

The most important thing to remember is that the offer is a kind of hook that should hook a potential partner. The text of the letter should be meaningful, interesting and competent. The ideal outcome of reading such a letter would be a request for a commercial offer or price list for goods and services.

Despite the fact that a proposal for cooperation (a sample of it will be presented below) is considered an official document, there is no standard form. A letter is drawn up in free form or according to a template that is developed in a particular organization, based on the tasks and capabilities of the enterprise.

When compiling proposals, you need to follow the elementary rules of the Russian language, office work and business ethics.

Before writing a letter, you should find out the details of the employee with whom you intend to communicate.

So the offer will be:

1. Header (this step is optional, because a poorly written header can discourage you from reading the rest of the letter).
2. Appeals (it is better to start this stage with the words “dear / th”).
3. The offer itself.
4. Addressee's signature.

Main part

How to write a proposal for cooperation so that the opponent does not consider other invitations? The body of the letter should contain the essence of the entire proposal. Ornate statements and vague phrases, long and confusing sentences, as well as special terminology are inappropriate here. The essence of the letter is clear, concise and concise. The emphasis is on special features and a profitable offer.

In the main part, the sending company should be mentioned, but it should only be the year from which it has been operating and the main activities. At this stage, other information will be redundant.

You can also indicate the current partners or clients of the organization, who certainly respond only positively about the company's activities.

The tone of the letter should be more motivating than narrative. But the main thing here is not to go too far, to compose the text correctly, without imposing services and cooperation.

In the event that the text is long, but all the information is important to read, it should be divided into paragraphs and highlight important points. So the perception will be complete, and a large text will be perceived easier.

The main idea of ​​the letter or an important message should be placed either at the beginning or at the end. The whole secret is that these parts are more deposited in the reader's subconscious.

As practice shows, the one who receives a letter of cooperation proposal (sample below) is ready to spend no more than 60 seconds reading it, this fact must also be read when writing a letter.

Mandatory Information

When compiling an offer, be sure to remember the mandatory information contained in it. This:

• the name of the organization that sends the letter;
• actual address and telephone number for contacting a contact person;
• surname, name, patronymic of the authorized person and his position;
• the main essence of the appeal.

The proposal may be accompanied by additional documents or references to legislative acts and norms that are directly related to the proposal for cooperation.

Decor

There are several ways to write a letter:

1. Write a proposal by hand.
2. Type the sentence on the computer.

How to "force" to cooperate

The first option, of course, is somewhat outdated, but in some cases it turns out to be the most effective, because there are leaders who do not accept new technologies and prefer to communicate and work “in the old fashioned way”.

The second option is more familiar and convenient. First, in electronic form there is probably a preparation of an official letterhead of the organization with the necessary details, and secondly, if proposals are made constantly, then there may be ready template letters where you only need to substitute the addressee and, possibly, change some information that is correct in a particular case.

The offer can be made in any number of copies, but at the beginning it must contain an appeal, and at the end - the signature of the sender.

The date should only be set in situations where the offer contains promotions or special conditions that are active for a certain amount of time.

You do not need to register a proposal for cooperation in the journal of outgoing correspondence.

How to "force" to cooperate

Of course, “to force” does not mean to exert physical pressure on the person making the decision to cooperate. The example of a proposal for cooperation that was presented earlier shows that the letter should encourage the opponent to make a positive decision.

To induce this, one organization will need only a motivational speech calling for cooperation, and another enterprise will need to offer a discount or a small reward for accepting the proposal.

Before writing letters, you need to study your opponent well: what he can agree to and what is unacceptable for him. After all, one word or phrase can instantly spoil the idea of ​​​​the whole company.

Do you need gratitude?

Another important point of the proposal for cooperation is gratitude. At the end of such letters, without fail, there should be gratitude for the time spent and the letter read.

This speaks both of the seriousness of the organization, and of elementary courtesy for the time taken from the opponent.

Such letters will not contain thanks by default, as this is an individual approach of each organization to its potential partner or client.

Departure

So, what is the best way to send a letter of proposal for cooperation (sample presented earlier)?

This can be done in different ways, each organization chooses for itself a more acceptable and convenient option. Consider the most common:

1. Email. This method is rightfully considered the simplest, most efficient and affordable. But a letter to an opponent can easily get lost, getting into the unwanted correspondence of the addressee. This method can only be used if the sender and the addressee have established contact. Well, or send a letter “at random”, suddenly you are lucky and it will not end up in the Spam folder.
2. Mail. This method is considered the most reliable, since the letter will reach the addressee in any case. But it is also the most time-consuming, because everyone knows how slowly the Russian post works. Of course, if the mailing is massive, then this method is clearly not suitable, it is better to use the first option.
3. Fax machine. Slightly outdated, but still used method of submitting offers. Suitable also for a specific offer of a specific company.
4. Any method of a modern type of communication (messengers, social networks, etc.). Such a method is appropriate only if the parties are well acquainted with each other and the written proposal is only a formality for further continuation of cooperation.

So, now you know what a cooperation proposal letter is, how to compose and send it.

businessman.ru

The principle of writing letters to well-known people

Before you begin to deal with the end of the message, it is important to write the letter itself correctly, following very simple rules. When sending a message to friends, relatives and friends, in fact, you don’t even have to really think about what a sample letter written by you should be. Here it will be enough to simply conditionally divide the message into three parts.

In turn, the message to a business partner is written in a completely different way. First of all, the style of the message should be strictly formal, it should not contain a single mistake, and the sample letter should be taken from an official source. However, despite the fact that there are different types of business correspondence and many features of each of them, you can draw up a rough plan for any business message.

1. The heading of an official message containing the name of the recipient company, indicating the last name, first name, patronymic and position of the recipient person, under which the date of the letter and its registration number are indicated.
2. The title of the letter and its main text, concise, but containing all the necessary information.
3. The end of the message, which has a number of its own nuances, so how to end a business letter , we will talk later, and at the very end, the date the message was sent and the signature of the sender - his last name, first name, patronymic and position.

Ending a letter to friends or relatives

Now it's time to dwell in more detail on how exactly you need to finish the message to a well-known or dear person in order to leave the most favorable impression and make the interlocutor want to write a response as soon as possible.

First of all, before you finish a letter to a friend, relative or loved one, you should carefully reread your message. After reading the message, you will probably want to add something else, correct or supplement it in order to make the text as complete and understandable as possible. After that, it is recommended to re-read the letter again, after which it remains only to add a kind of “epilogue” at the end, clarifying the main idea of ​​​​your message in it, and warmly say goodbye to your interlocutor.

End of official letter

In business correspondence, the ending of the message plays perhaps the most important role. That is why, when compiling it, special attention should be paid to how to finish a business letter in order to observe etiquette and good manners. And first of all, before writing the final part of the message, you need to re-read the letter again, correct all the errors in it and format it correctly so that the text is well readable, and important points are immediately noticeable thanks to the bold type.

After such preparation, you can proceed, in fact, to the end of the letter. If it consists of several sheets, at the end it is important to make a summary of the message, consisting of a couple of paragraphs, in which it will be necessary to reflect the most important points of the message, so that it is easier for the recipient to compose his answer. If the letter is small, then there is no need for a summary, so at the end it will be enough just to say goodbye, respectfully addressing the interlocutor, and sign.

Friendly or business correspondence with a foreigner

Our century is considered a time that erases boundaries. And this is no accident, because in the world of telecommunication technologies we can communicate not only with our compatriots, but also with foreigners. However, having decided to start correspondence with a person from another country, it is important, firstly, to communicate freely in his native language, secondly, to be at least a little familiar with the mentality of a foreigner, and thirdly, to know how to finish letters so that the interlocutor it was a pleasure to read them. But no matter what country the recipient of the letter is from, no matter what the correspondence is - business or friendly, it is very important to be mutually polite in it, be sure to greet the interlocutor and politely say goodbye to him.

Final lines of the message

Approaching the end of your message, it is very important to know how to end your letters with a final phrase that should convey all your respect and sympathy for the interlocutor.

So, the final line of a letter to a friend, loved one or relative might sound like this:

• With love, (your name).
• Great mood!
• See you.
• Waiting for an answer.
• Give my regards to all.
• See you soon.

But an official message should be written with respect at the end of the letter to its recipient and without any familiarity. So, finishing writing a business message, in the final you need to write:

• Looking forward to fruitful cooperation.
• Sincerely (your full name and position in the company).
• With respect (your full name and position in the company).
• Thanks for taking our offer.
• Please respond as quickly as possible.
• If you are interested in more information, please contact us.

www.syl.ru

I constantly receive letters in the mail with various proposals for cooperation. But half of them are not even opened, the second half are subjected to the most severe criticism. And only a small part (maybe every twentieth or thirtieth letter) achieves its goal and brings some fruits of cooperation.

I will try to give you the correct one.

So let's look at an example of a typical collaboration letter that periodically clutters up my inbox. Typically, such a letter begins with the following words:

- Hello!
- Good afternoon.

Mistake #1. Or WHERE IS MY NAME???

Remember, this is very, very important, be sure to write the NAME of the person to whom this letter is intended in each letter. The absence of a name in letters of cooperation is the first sign of a template. And templates, as we know, don't work, they're just annoying!

An example of correct treatment:

- Hello Dmitry!
— Good afternoon, Tatyana.
- Greetings, Cyril

Mistake #2. Or I don't care about you!!!

My name is [XXX]. I represent the publishing house [XXX]
- My name is [XXX], I am the partner development manager of the company [XXX]
— My name is [XXX], I represent the company…

Remember, it is by nature more pleasant and interesting for us to discuss ourselves, solve our problems, and not listen to stories about what a great company you are!

How first paragraph rule? In which, you must, no - simply must, hook the reader?

I do not argue that it is necessary to introduce yourself in the letter so that you can have an idea of ​​​​who sent this letter in general. But you need to specify this NOT IN THE FIRST paragraph. The first paragraph is only to interest the reader and encourage him to read the letter of cooperation in its entirety. Role model - selling articles. Letters must be written according to the same rules.

Mistake #3. Or why in letters of invitations to cooperation design?

If the letter contains design elements, it immediately goes to the wastebasket. I don’t understand why design is needed in invitation letters for cooperation? This is neither a website, nor a booklet, nor a leaflet - this is a LETTER.

Design elements instantly give out that the letter is template, which means that it was sent to hundreds, maybe thousands of other people. Disgust immediately arises, because you feel the insincerity of this letter. You start in a different way to perceive all the written words, as if you know that everything written is exactly as false and fake as this design. And all because there is no individual approach. For an individual approach, many clients are ready to almost “sell their souls”.

* Please do not confuse design elements and formatting. The second, just, is very necessary in letters.

**An example of a letter with a design can be found in your mail in the "SPAM" folder

Mistake #4. The entire letter is a solid template.

95% of letters with an invitation to cooperation are a banal template that is written in violation of all possible rules marketing and copywriting. These letters constantly BOOM, they are saturated from head to toe with their stereotypes and do not represent any value for the addressees. Strict business writing style, rigid framework, complete lack of emotions - and how can one hope for successful cooperation with such a set? I don't understand…

You can find an example of such a cooperation letter in your mailbox, I'm sure they are no different.

And now, using the material in this article, try to compose your own. This is to practice your writing skills. After all, letters are easier to write than articles. In addition, I advise you to read about how to write a thank you letter for cooperation.

tutext.ru

Surely, many friends who have traveled to different cities or countries do not exchange short messages on social networks every day, but occasionally write letters to each other about their lives. Someone writes regular mail, someone - electronic. Writing the letter itself is easy, but how do you finish the letter? For many a problem. Today we'll talk about how to finish a letter correctly.

A letter to a friend

To properly finish a letter to a friend, first re-read the entire text, at the same time and check for errors. Perhaps you missed something that you can add at the time of checking the letter.

For yourself, you need to clearly know: do you want to receive an answer instantly or do you expect an answer when the opportunity arises? Before you write something at the end of the letter, decide on a logical link so that there is no such feeling that the letter is not finished, unless, of course, you want to intrigue the recipient.

But how to end a letter to a friend completely, leaving only a small phrase? It’s not worth saying goodbye too tediously, because you probably don’t say goodbye like that in life. When you have edited your letter, the end turned out to be meaningful and the thought is over, then at the very end at the bottom of the letter you can add phrases such as:

• Your (I) girlfriend / friend (Name);
• >Waiting for an answer;
• I want to see you soon;
• See you;
• Wait for a visit;
• Come soon;
• Kiss (NAME);
• Best wishes;
• With best wishes, your friend / girlfriend (Name).

Business letter

When completing a business letter, you need to check it even more carefully for errors and literacy of the text, so that everything is clearly stated, so that there is nothing superfluous, naturally without such words as “che”, “yes, no problem” and the like. Your tone should be quite trusting and fairly easy to understand.

Approaching the end of your story, you should finally interest the addressee in something, because the end of the letter is more memorable. But that doesn't mean you shouldn't show all your cards in the beginning. Gradually, you need to let the interest grow and at the end, open it completely so that your letter remains in your memory.

Before thinking about how to finish a business letter, you should write down the list of documents attached to the letter, if any. The list must be numbered, and the documents must be nested in the order in which you previously indicated. Last phrase, which is used in business letter, might sound like this:

• Sincerely (Name);
• Hope for cooperation;
• With respect (Name);
• Thank you for responding to my offer.

Farewells in English in letters

When you communicate with friends or correspond with a loved one, you do not have to follow certain boundaries of communication. Somewhere you can play a joke or write a word that you would not be able to use in a business letter. This allows you to communicate more openly.

Nowadays, different slang is widespread among young people, which is incomprehensible to the older generation. One of these slangs is the replacement of Russian words with foreign ones. How to finish a letter in English is no different from the previous tips. Any letter should be checked so as not to lose face and send it with a bunch of blots and unfinished thoughts. Just at the end, you can add such a twist as a farewell in English. For example, we will provide you with a few suitable phrases:

• With Love (Name) - With love (Name);
• Talk to you later - Let's talk later;
• Good Cheers!* - Have a good mood!*;
• Best wishes (Name) - With best wishes (NAME);
• See you soon - See you soon;
• Yours, (Name) - Yours / Yours (Name);
• All the best - With best wishes;
• Thanks in advance - Thank you in advance for your reply;
• Good luck - I wish you good luck;
• Say hi to everyone - Say hello to everyone;
• Truly yours (Name) - Sincerely (Name);
• Sincerely yours (Name) - Sincerely yours / yours (Name).